Interface Overview

Interface Overview

This guide provides a comprehensive walkthrough of DeepTalk’s interface, helping you understand and navigate the application efficiently.

Main Interface Layout

DeepTalk uses a clean, tab-based interface designed for ease of use and efficient workflow management.

Top Navigation Bar

The primary navigation consists of five main tabs:

🏠 Home

Your dashboard and activity center

  • Recent transcripts and activity overview
  • Service status indicators
  • Quick access to common actions
  • Project highlights and statistics

📁 Projects

Project organization and management

  • Create and manage transcript projects
  • Project-level analysis and insights
  • Bulk operations across related transcripts
  • Collaboration and sharing features

📋 Library

Individual transcript management

  • Complete list of all transcripts
  • Advanced search and filtering
  • Individual transcript details and editing
  • Bulk operations and organization tools

⚙️ Settings

Application configuration and preferences

  • Service configuration (Speaches, Ollama)
  • Processing and analysis settings
  • Interface preferences and themes
  • Data management and backup options

ℹ️ About

Application information and help

  • Version information and updates
  • License and attribution details
  • Links to documentation and support
  • System diagnostic information

Page Layouts and Components

Home Page Layout

Header Section:

  • Welcome message and current user status
  • Service connection status indicators
  • Quick action buttons for common tasks

Recent Activity:

  • Recently processed transcripts
  • Recent project activity
  • Processing queue status

Quick Actions:

  • Upload new files
  • Create new projects
  • Access recent work

Statistics Dashboard:

  • Total transcripts processed
  • Total processing time
  • Storage usage information

Projects Page Layout

Project List View:

  • Grid or list display of all projects
  • Project thumbnails and metadata
  • Quick actions (open, edit, delete)
  • Creation date and last modified

Project Detail View:

  • Project information and description
  • Associated transcripts list
  • Project-level analysis results
  • Management tools and settings

Project Creation/Edit:

  • Project name and description fields
  • Category and tag assignment
  • Sharing and collaboration settings
  • Template selection options

Library Page Layout

Transcript List:

  • Searchable and filterable transcript list
  • Multiple view options (grid, list, detail)
  • Sorting options (date, name, duration, status)
  • Bulk selection and operations

Transcript Detail View:

  • Full transcript text display
  • Metadata and file information
  • Analysis results and insights
  • Edit and annotation tools

Search and Filter Panel:

  • Text search across all transcripts
  • Date range filtering
  • Project and tag filtering
  • Advanced search options

Settings Page Layout

Tabbed Configuration:

  • Transcription settings
  • Processing and AI settings
  • Interface preferences
  • Data and backup settings

Service Configuration:

  • URL and connection settings
  • Model selection and parameters
  • Test connection functionality
  • Status indicators and diagnostics

Key Interface Elements

Status Indicators

Service Status:

  • 🟢 Green dot: Service connected and operational
  • 🟡 Yellow dot: Service connecting or limited functionality
  • 🔴 Red dot: Service error or disconnected

Processing Status:

  • ⏳ Processing: File is being transcribed or analyzed
  • ✅ Complete: Processing finished successfully
  • ❌ Error: Processing failed (see error details)
  • ⏸️ Paused: Processing paused or queued

File Status:

  • 📄 New: Recently uploaded, not yet processed
  • 📝 Transcribed: Speech-to-text completed
  • 🔍 Analyzed: AI analysis completed
  • 📁 Archived: Moved to archive/completed status

Action Buttons and Controls

Primary Actions:

  • Upload: Add new files to DeepTalk
  • Create Project: Start a new project
  • Export: Download or share content
  • Settings: Access configuration options

Transcript Actions:

  • Play: Listen to original audio (if available)
  • Edit: Modify transcript text
  • Analyze: Run AI analysis
  • Share: Export or share transcript

Bulk Actions:

  • Select All: Choose multiple items
  • Batch Process: Apply actions to multiple files
  • Bulk Export: Download multiple transcripts
  • Organize: Move items to projects or categories

Search and Navigation

Global Search:

  • Available from any page
  • Searches across all transcripts and projects
  • Supports both keyword and semantic search
  • Real-time results and suggestions

Filtering Options:

  • By Date: Show content from specific time periods
  • By Project: Filter to specific project content
  • By Status: Show only completed, processing, or error items
  • By Speaker: Filter by identified speakers (if available)

Navigation Breadcrumbs:

  • Shows current location in application hierarchy
  • Clickable path elements for quick navigation
  • Especially useful in project and transcript detail views

Window Management

Responsive Design

DeepTalk’s interface adapts to different window sizes:

Full Window (Recommended):

  • All features and panels visible
  • Optimal workflow and navigation
  • Best for primary work sessions

Reduced Width:

  • Panels may collapse or stack
  • Navigation remains accessible
  • Essential functions preserved

Minimum Width:

  • Simplified interface with essential features
  • Some panels accessible via buttons/menus
  • Core functionality maintained

Panel Management

Collapsible Panels:

  • Side panels can be collapsed for more space
  • Panel state is remembered across sessions
  • Quick toggle buttons for show/hide

Resizable Areas:

  • Some content areas can be resized by dragging
  • Useful for adjusting transcript display size
  • Layout preferences are saved

Customization Options

Theme and Appearance

Theme Selection:

  • Light: Clean, bright interface (default)
  • Dark: Reduced eye strain for long sessions
  • System: Matches your operating system theme

Interface Density:

  • Comfortable: More spacing, easier to read
  • Compact: More content visible, less scrolling
  • Custom: Adjust individual spacing elements

Layout Preferences

Default Page:

  • Choose which page opens when starting DeepTalk
  • Options: Home, Projects, Library, or last used

Panel Defaults:

  • Set default visibility for side panels
  • Configure default sort orders
  • Set preferred view modes (grid vs list)

Keyboard Navigation

Essential Shortcuts

Navigation:

  • Ctrl/Cmd + 1-5: Switch between main tabs
  • Ctrl/Cmd + F: Open search
  • Esc: Close dialogs or cancel operations

File Operations:

  • Ctrl/Cmd + U: Upload new files
  • Ctrl/Cmd + N: Create new project
  • Ctrl/Cmd + S: Save current work

View Controls:

  • Ctrl/Cmd + +/-: Zoom in/out
  • F11: Toggle fullscreen
  • Ctrl/Cmd + R: Refresh current view

Accessibility Features

Screen Reader Support:

  • All interface elements properly labeled
  • Navigation landmarks for screen readers
  • Keyboard-only navigation support

Visual Accessibility:

  • High contrast mode available
  • Adjustable font sizes
  • Color-blind friendly design choices

Tips for Efficient Navigation

Daily Workflow Optimization

  1. Set your default page to the one you use most often
  2. Customize your Home page to show relevant information
  3. Use keyboard shortcuts for common actions
  4. Organize projects logically for easy browsing

Power User Tips

  • Learn the search syntax for advanced filtering
  • Use bulk operations when managing many transcripts
  • Customize panel layouts for your specific workflow
  • Set up service shortcuts in Settings for quick access

Organization Strategies

  • Create project templates for common use cases
  • Use consistent naming conventions for easy searching
  • Tag transcripts with relevant metadata
  • Regular cleanup of completed or outdated content

Troubleshooting Interface Issues

Common Problems

Interface appears frozen:

  • Check if processing is occurring in background
  • Try refreshing the view (Ctrl/Cmd + R)
  • Restart DeepTalk if problems persist

Missing panels or content:

  • Check if panels are collapsed (look for expand buttons)
  • Verify you’re on the correct page/tab
  • Reset layout to defaults in Settings

Slow interface response:

  • Close other applications to free memory
  • Check if large files are being processed
  • Consider upgrading system resources

Getting Help

Next steps: Learn about uploading files →